BOOTH BUILDING / HIRE

Vape Israel have announced Newline as official booth building partner. Please click https://www.vape-exhibition.co.il/  for more information on the following:

  • Basic booth build

  • Custom booth build

  • Furniture hire

  • Lighting and screen hire

  • Carpet hire

  • Signage and banners


The Organisers will pass on any charges to the exhibitor for damage to the Exhibition floor, caused by exhibitors, their staff, contractors and/or agents.  This includes the charge for damage to the Hall carpet, the removal of any building rubbish left behind including carpet and carpet tape (if you have supplied your own) and any damage in any way to the venue i.e. walls, floor etc.  Please remember that you are responsible for making good any damage caused to the fabric of the Exhibition building, by you, your agent or contractors. In your own interest you should satisfy yourselves as to the condition of your stand site before the building of your stand and after its clearance.


Operational guidelines for the Exhibition Center

Operational guidelines for the Exhibition Center



For your convenience, we have concentrated the operational guidelines for use of the
Exhibition Center spaces:


1. Posting signage and flags within pavilions, around them and in outside areas

A. Weights within the lobby and halls may only be placed on dividing areas. Do
not anchor constructions and signage to building infrastructure without
permission from the events manager and safety engineer.

B. Customers and organizers who want to post signs at the front of the pavilion
by attaching them to pavilion infrastructure may only do so using an add-on
hanging construction (false arm) independently posted by the organizer in
coordination with Exhibition Center representatives during the coordination
meeting.

C. Hanging objects using drilling, wires, glue, silicone etc. is prohibited in all
cases.

D. Flags may only be hung on the Expo premises using dedicated facilities. In
case of attaching flags to existing posts (only by permission), a divider must
be placed between the post and flag to prevent damage to the post.

2. Construction in exterior areas (tents, signage stands, registration stations, displays,
box offices etc.):

A. All constructions, displays, tents, box offices etc. on exterior areas must
receive prior permission from the relevant party in the operation division.

B. Any construction placed in exterior areas on paving stones will be attached
to dividing areas.

C. Only manual pallet carts, not motorized carts, may be used to unload and
lay equipment in exterior areas.

3. Loading and unloading

A. Loading and unloading of equipment and entering and exiting pavilion areas
with heavy machinery may only be done through the dedicated loading and
unloading doors.

B. During loading and unloading do not block doors, emergency exits, fire
extinguishing stations and access to garbage containers.

C. Please note: Pavilion 1 doors are standard sized doors, i.e. are
not suitable for bringing in large equipment and structures.

4. The Exhibition Center does not allow unpermitted connection to pavilion
infrastructure including – water, air, electricity, sewage or drainage.

5. Do not insert iron poles, drill, glue, dismantle existing infrastructure and other
facilities on the entire premises of the Exhibition Center (interior and exterior). The
organizer will bear damages and cost of repair of any damage caused by conduct
that deviates from the above instructions.

6. For purpose of marking or pasting carpets, use only a double-sided tape Euro 704
Exhibition Tape 20255.


The following adherents are forbidden: double sided sponge tapes, silicone of all
types, double sided acrylic or rubber tape, double sided foam tapes, contact glue of
all types and similar texture, all types of Scotch tape (Velcro), epoxy/propoxy glue of
all types and textures, carpentry glue, fast setting liquid glues, hot glue, wallpaper
glue.


IMPORTANT SAFETY INSTRUCTIONS FOR EVENTS

1. Gas connections
Operating gas-operated facilities with an open fire (such as a brick oven,
stove-top, etc.) inside the booths is strictly prohibited. Use of gas-operated
facilities in the outdoor areas or outside a booth will be permitted subject to
describing the facility on the safety plan submitted before the event and after
prior coordination with the Exhibition Center’s representatives and when their
prior approval has been obtained. The facility’s actual operation on the day of
the event depends on the final approval of a Class B gas technician.
Coordination with the gas technician will be done by the producer / organizing
entity.

2. Gas containers
Placing gas containers / compressed containers (such as containers used for
inflating helium balloons) inside a booth is strictly prohibited. Placing gas
containers / compressed containers outside of a booth is subject to blocking
their circumference (with a shelter / sandbags). In this case the approval of a
gas technician is unnecessary.

3. Pyrotechnical effects (fireworks / smoke / confetti)
Exhibition Center booths – use of pyrotechnical effects inside the booths will
be permitted subject to the approval of a certified operator, the approval of a
safety consultant and coordinating with the Exhibition Center representatives
and obtaining their approval. The Exhibition Center’s security officer must be
notified of the matter in the exhibition’s coordination meeting. The
responsibility of presenting all final approvals lies with the safety consultant.
Outdoor areas – use of pyrotechnical effects outdoors requires the approval
of a safety consultant subject to the following: the approval of an explosives
and hazardous substances operator, the approval of the police and an
inspection by a sapper prior to operation, notifying the fire department and if
necessary placing a fire engine in the area, fencing the operation area and
obtaining the approval of the Aviation Administration to coordinate operation.
All of the following papers will be forwarded to the Exhibition Center’s security
officer by the safety consultant in order to obtain the final permission for the
event and as a condition to using the pyrotechnical effects.
Important: the Exhibition Center’s security officer must be notified of the
matter prior to he exhibition. If he isn’t notified, the pyrotechnical effects will
not be used even after the safety consultant’s approval is presented.

4. Car displays
If cars are displayed on the event, this should be mentioned on the safety plan
forwarded to the security officer prior to the event. During the event itself,
such cars will be empty of fuel and their batteries disconnected. The
responsibility for such matters lies with the producer / organizing entity and
requires coordination with he Exhibition center’s representatives and obtaining
their approval.

5. Fire extinguishing stations, electrical cupboards, public address
stations (as part of all required emergency systems)
Fire extinguishing stations / electrical cupboards – the way to fire
extinguishing stations must not be blocked. Additionally, a one-meter space
should be left in each direction around the fire extinguishing station / electrical
cupboard to allow it to be opened.
Public address station – free access should be provided to the public address
stations, and their location should not be hidden by a curtain or any other
means.

6. Openings and emergency exits
Openings and emergency exits should be free of any obstructive element
(equipment, stages, presenters, etc.). In the even of a request to block an
emergency exit, this must be approved by a safety consultant and the
Exhibition Center’s representatives, and should be coordinated in advance
with them. Additionally, emergency exit signs must not be blocked / covered
and this also applies to any other type of emergency sign.

7. Serving / selling alcoholic beverages
Any time alcoholic beverages are served / sold, appropriate signage must be
posted (over the age of 18 only).

8. Animals
Any time animals need to be placed in the Exhibition Center’s area, the
producer must ensure the approval of the Tel Aviv Municipality’s veterinarian
has been obtained and is valid for that specific event. If the event’s concept is
displaying animals (such as animal exhibitions, agricultural exhibitions, etc.),
full licensing for the event must be obtained for the appropriate category, as
the producer’s responsibility. Placing animals within the Exhibition Center’s
area will be done after coordinating in advance with the Exhibition Center’s
representatives and obtaining their approval.

9. High altitude work
Any work performed at high altitudes will only be done by workers licensed
for high altitude work, wearing wear the required safety equipment, as per the
regulations concerning high altitude work.


For the safety of all exhibition center visitors, please follow the above
instructions fully.
The Exhibition Center’s security officer and the operations division will be at
your service and answer any question you may have at 03-6404413.


10. General
The proprietor of the food business must identify any step in the food business, which is critical to food safety and ensure that adequate safety procedures are identified, implemented, maintained and reviewed.  These procedures must be written down and available for officers to check when they visit your stand.

Every stand must be designed and constructed so as to avoid the risk of contaminating foodstuffs and harbouring pests. They must also be kept clean and in such good order, repair and condition as to enable it to be effectively cleaned.

Waste
Provision must be made for the enclosed storage of waste.

Personal Hygiene
All persons engaged in the handling of open food must wear clean, washable over-clothing.
Food handlers must keep themselves clean and cover any cuts with a suitable waterproof dressing.

Training
It is a requirement that all food handlers are trained or supervised and instructed in food hygiene matters commensurate with their work activity

Cleaning
All equipment with which food comes into contact must be kept clean and in such good order and repair as to enable it to be effectively cleaned.

An adequate supply of hot and cold water or water at a suitably controlled temperature must be available.  This water must be clean and wholesome.

Appropriate facilities must be available to maintain adequate personal hygiene i.e. wash hand basin with soap and hygienic means of hand drying.

Adequate provision must be made for the cleaning and where necessary disinfecting of work utensils and equipment.

Food
Adequate provision must be made for the cleaning of foodstuffs.

Food must be protected from the risk of contamination.

All raw food must be prepared, handled and stored separately from ready to eat food so as to avoid and risk of cross contamination.

There must be adequate provision for the maintaining and monitoring of suitable food temperature conditions.

Hand washing facilities
Any exhibitor who is handling any unwrapped food must ensure that hand wash facilities are made available to the stand.  The only exceptions to this requirement are:

• Only teas, coffees and soft drinks are served
• Only snacks such as crisps and peanuts are served
• If sandwiches or similar are provided pre-prepared and do not require any handling or preparation

Temperature control
Food which is likely to support the growth of pathogenic micro-organisms or the formation of toxins must be stored at or below 8°C.    Alternatively, where such foods are to be served hot, they must be kept at or above 63°C.

Cold food may, however, be displayed for a maximum period of 4hrs above 8°C, and hot food may be displayed for a maximum period of 2hrs below 63°C, but only if you can demonstrate that these time periods are adhered to.

Prior to service or display, hot food must always be heated to a core temperature of at least 75°C.

Exhibitors must use a suitable thermometer to enable the temperatures to be checked.

Ladders
Ensure that all access equipment you use is of sound construction and adequate strength.  Fix ladders either at the top or bottom, as a 1:4 angle. The ladder should safely reach 1.5m past the point on which it leans.  Trestle type supports are not to be used as ladders under any circumstances.


Directions to the Expo Center

Exhibition Address

Rokach Blvd 101, Tel Aviv-Yafo

 
 

Directions


Expo Tel Aviv is located at the most strategic spot in the metropolis, which allows for quick and easy access to it from any spot in Israel. The major traffic arteries (Ayalon Freeways, Kvish Geha, Kvish Ha’Hof, Kvish Hamesh) flow directly to it, the nearest train station is located within walking distance of the venue, as well as plentiful bus stations.
That, and more – adjacent to the various pavilions visitors can enjoy the hundreds of upper and lower tier parking spaces, with thousands more parking spaces within the perimeter.

Address: Rokach Blvd 101, Tel Aviv-Yafo


By Car:
Ayalon Darom: For those arriving from the north exit left at the Rokach interchange
Ayalon Darom: For those arriving from the south exit right at the Rokach interchange
Exit at the Convention Center interchange and follow the signs

By Public Transportation:
Rakevet israel – The University train station is near the Tel Aviv Convention Center – Rakevet israel website
Egged – Bus number 521 – Egged website
Dan – Buses numbers 12, 22, 40, 89, 189, 389 – Dan website
Metropolin – Buses numbers 47, 48, 247 from Tel Aviv center and Raanana/Kefar Saba/Herzliya/Ramat Ha’Sharon – Metropolin website
Kavim – Bus number 137 – Kavim website


Shipping and Deliveries

TO AVOID ISSUES OR DELAYS IN RECEIVING YOUR SHIPMENT IN ISRAEL, IT IS IMPORTANT THAT YOU SPEAK TO A FORWARDER/CUSTOMS BROKER AS SOON AS POSSIBLE


There are 3 options for shipping your products to the exhibition hall:

  1. Door to door through your own forwarding agent. (Please note that this option would require you releasing your packages from customs using your own customs broker or our recommended partner, Lutrra)

  2. Ship to port using your shipper, and using a customs broker in Israel to release the shipment and deliver to the hall. (Please note that this option would require you releasing your packages from customs using your own customs broker or our recommended partner, Lutrra)

  3. Use our recommended logistics partner to organise all shipping (including collection from your address) and customs clearance

Vape Israel have confirmed Lutrra  (a DHL Partner in Israel) as the official logistics partner for the show. If you will be shipping booths, stock or merchandise to the hall and require assistance, please see instructions below.

To avoid any issues, we would recommend you speak to Lutrra as soon as possible.

If you are using your own forwarding agent and would like a quote for customs clearance and delivery to the hall, please contact Matan Ramon on +97252 568 5333, or email m.ramon@lutrra.co.il

Or

To receive a quote from Lutrra for door to door shipping (including customs clearance), please see the following instructions:

Full Shipping quote using Lutrra

If shipping from the EU

Please send the following information to m.ramon@lutrra.co.il:

  • Cargo size and weight

  • Full Pick up address + Contact person

  • Cargo ready date for pick up

  • Final Invoice copy including ‘made in EU’ declaration or Confirm EUR1

  • Issuing by you over 6,000 EUR value + Packing list copy ( if any )


Instructions: Made in EU declaration needs to be on the invoice, signed and stamped with full name and job title:


The exporter of the products covered by this document (customs

authorization No)  declares that, except where

otherwise clearly indicated, these products are of

________________________

preferential origin.

………………………………………………………………

(Place_____________ and date _____________ )


__________________________________________________________________



If shipping from the US


Please send the following information to m.ramon@lutrra.co.il:


  • Cargo size and weight

  • Full Pick up address + Contact person

  • Cargo ready date for pick up

  • Final Invoice copy including ‘made in USA’ declaration as below

Instructions: Made in USA declaration should be on the invoice only and not on any

additional page + all information must be filled


Please mark X only for one option ( The exporter / The producer ) :

I, the undersigned, hereby declare that unless otherwise indicated, the goods

covered by this document fully comply with the rules of origin and the other

provisions of the Agreement on the Establishment of a Free Trade Area between

the Government of Israel and the Government of the United States of America.

() The Exporter (whether the exporter is the producer or not

() The Producer (is not the exporter)

Tax identification: _________________

Name:__________________________  

Title:___________________________

E-mail:_________________________

Signature:_______________________



___________________________________________________________________________


Shipping from the rest of the world


Please send the following information to m.ramon@lutrra.co.il to receive shipping instructions and quote:


  • Cargo size and weight

  • Full Pick up address + Contact person

  • Cargo ready date for pick up


__________________________________________________________________


Hall access and Opening times

ACCESS & TIMINGS
Pavillion 1



Set up times


Booth build

Wednesday 26/06 - 10:30 - 23:00

Exhibitor Set up

Thursday 27/06 - 08:30 - 10:00

Friday 28/06 - 09:00 - 10:30


• Please arrive to Pavillion 1  
• Exhibitors that require off loading/loading of their vehicle close to the Hall must arrive to the loading doors at Pavillion 1. A voucher for the car park can be obtained through the show management team on site

• Exhibitors will be asked for their name and company name and will be given a wrist band which must be worn throughout the duration of the set up day


Hall entry times

Exhibitors (including set up and clearance time)

Thursday 27/06 - 08:30 - 20:30

Friday 28/06 10:30 - 18:30

Visitors and trade customers

Thursday - 09:00 - 19:30

Friday 28/06 - 11:00 - 16:00


• Deliveries will only be permitted between 08:30am - 10:00am on Thursday and 09:00am and 10:30am on Friday. All vehicles must be removed from the loading area 30 mins before the show start.

Clearance & Booth breakdown

Thursday 27/06 - 18:30 - 20:30

Friday 28/06 - 16:00 - 19:30


• No booth break down should begin until the the hall is clear of visitors at the end of the show on Friday. No goods should be left on stands for later collection. Any products left on site after the deadlines stipulated above will be deemed abandoned and disposed of as waste, with any associated costs being invoiced to the exhibitor.  The removal of any items such as exhibitor’s own flooring, carpet (including carpet tape) and/or stand fitting will also be chargeable directly to the exhibitor. Please note that the Organisers are unable to take responsibility for any goods left unattended.


Shipping, Handling & Storage

Vape Israel have confirmed Lutrra  (a DHL Partner in Israel) as the official logistics partner for the show. If you will be shipping booths, stock or merchandise to the hall and require assistance (either with goods in, or goods to be returned to country of origin), please contact Matan Ramon on  +97252 568 5333, or email m.ramon@lutrra.co.il


No packing cases of any description can be stored in the exhibition hall (including void areas behind stands). Exhibitors are responsible for removing packing cases clear of the premises before the exhibition opens.  


Deliveries

There must be a representative from the stand available to accept all deliveries as the Organisers are unable to sign for or accept any deliveries.

IT IS IMPERATIVE THAT ANY PACKAGES ARRIVING AT THE HALL IS CLEARLY MARKED WITH THE COMPANY NAME AND BOOTH NUMBER ON THE PACKAGE


Exhibitor Parking

Parking vouchers will be available at the organisers office during set up and show days. These are one-time use vouchers and cost 75 NIS for 4 vouchers


 

Hotels and accommodation

Whether you’re looking for five-star luxury, the coolest hostels, or anything in between, this city has got you covered. Enjoy your stay in Tel Aviv, it’s an amazing city!


Tel Aviv is blessed with 5km of beautiful beach, stretching from the modern Tel Aviv Port in the North to the biblical Jaffa Port in the South. The beach is lined with high-rise hotels, and a few new boutique hotels are starting to sprout. You can find many of these hotels through the popular booking channels.


Vape Israel have secured a 10% discount for exhibitors at The Alexander Tel Aviv Hotel, a luxury designed hotel located by the Mediterranean Sea. In order to take advantage of the discount, simply select which room type you require (details below) and send an email to Corporate@alexander.co.il , stating how many rooms you need together with your dates of travel.


Important - In order to receive your 10% discount, you MUST copy info@vapeisrael.com into the email.

 
 
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Deluxe Room- Max. 2 guests

Open Space with parquet flooring, complimentary Nespresso machine, coffee and tea facilities, mini bar, 1 interactive  LCD TVs, safe, dual telephone line, bathtub, heated bathroom mirrors and complimentary L'occitane products.


Deluxe with balcony – Max 2 guests

Open space, parquet flooring, balcony from the living room area and from bedroom with full sea view, complimentary Nespresso machine, coffee and tea facilities, Mini Bar, 1 interactive  LCD TVs, safe, dual telephone line, Large pampering bathtub & shower, heated bathroom mirrors, complimentary L'occitane products.

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Superior Suite (45m²) – Max. 3 guests.

This Suite is 450 Sq. ft. in size and with one bedroom, living room and kitchenette. The suite includes: 2 LCD TVs, dual telephone line, valuables safe, coffee and tea facilities, Nespresso machine, fridge / freezer, microwave, heated bathroom mirrors.


 

Executive One Bedroom Suite (55m²) – Max. 4 guests.

Suite with one bedroom, living room with kitchenette and walk-in closet. The suite includes: 2 LCD TVs, dual telephone line, valuables safe, coffee and tea facilities, Nespresso machine, fridge / freezer, microwave, heated bathroom mirrors, walk-in shower with rainfall shower head.

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Two Bedroom Suite (75m²) – Max. 6 guests.

Suite with two bedrooms, large living room with kitchenette and guest WC, 3 LCD TVs, dining room table for up four people, dual telephone line, valuables safe, coffee and tea facilities, Nespresso machine, fridge / freezer, microwave, heated bathroom mirrors, walk-in shower with rainfall shower head.



Executive Two Bedroom Suite Sea view (75m²) – Max. 6 guests.

Two bedroom suite on the upper floors of the hotel with FULL SEA VIEW.


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Presidential Suite (600m²) – Max. 4 guests.

360° Panoramic view of the Mediterranean Sea and the City of Tel Aviv, a private outdoor swimming pool, outdoor & indoor Jacuzzi, a dry sauna, and not to mention over 2500 sq. feet of deck

The perfect retreat, it boasts an impeccable design, spacious layout, Smart house technology and every amenity one could wish for.

No less than 6000 Sq. ft. of ultimate luxury awaits you.

Offering a true sense of luxury and space, our Presidential suite is arguably the most impressive, soothing and stylish in the city.


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The Beach Apartment (120 m²) – Max. 6 guests.

3 bedrooms - each apartment can accommodate up to 6 people

Large living room with dining area

Fully equipped kitchen including espresso machine

2 bathrooms and separate guest’s WC

Washing Machine and Dryer

Balcony and full sea view

Hotel Services include:

Free Wireless internet

Complimentary Gym access during open hours

Complimentary parking for one car

Complimentary Israeli buffet Breakfast (hotel restaurant)


The Beach Penthouse

3 Bedrooms

Rooftop outdoor Jacuzzi

Over 1000 Sq. ft. of deck

Split over two floors

Panoramic views of the Mediterranean Sea

Hotel Services include:

Free WI-FI

Complimentary Gym access during open hours

Complimentary parking for one car

Complimentary Israeli buffet Breakfast (hotel restaurant)


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